How to setup your Web Console
(Please note: This requires your iOS device to running at least v5.7 of the Evidence for Learning app.)
Create a Domain (This is done within the iOS app)
The first step is to define a Domain, which defines the entry point for you to login to the Web Console. It also provides part of the URL that people will use to access your Web Console.
1. Open the iOS app and login to the Cloud Admin menu.
2. Scroll down and tap Web Console Settings.
3. Type a Domain (e.g. your school name) in to the space provided and tap Save.
The URL for your organisation’s Web Console will then be displayed (containing your chosen domain)
Setup your first Web Console Administrator (This is done within the iOS app)
Next you need to grant permissions for one of your Users to be an administrator for the Web Console (Web Console Administrator). This user will then be able to manage all other access to the Web Console, as well as create new console users.
Note: Any Assessment Users in the app, can be granted access to your Web Console and can then use their Assessment userid and password to log into the Web Console. You can also create console users that do not necessarily have access to the Assessment modules in the app. Crucially, the first Web Console Administrator must be an existing Assessment User, so if you haven’t already created an Assessment User for this role, you should do that first.
If your chosen first Web Console Administrator already exists as an Assessment User in the app, you can skip this next step…
Create an Assessment User
1. Open the iOS app and login to the Cloud Admin menu.
2. Scroll down and tap Assessment Users.
3. Add a name, email and username accordingly then tap Save.
This will create the new Assessment User, generate a random password for the user and email this password to them. They will subsequently be able to change this password to something more memorable.
Grant permissions for your User as a Web Console Administrator
1. Open the iOS app and login to the Cloud Admin menu.
2. Scroll down and tap Web Console Settings.
3. Tap Add Administrator in the top right.
4. Choose the User(s) you’d like to grant Administrator permissions for and then tap Save.
(The list provided in step 4 is a list of the Assessment Users in the app)
You’re now ready to log into the Web Console using the Assessment credentials for the user selected in step 4 above.
A guide to using the Web Console
How to Login
Open a web browser and navigate to:
https://web.evidenceforlearning.net/efl/login/yourdomain
E.g. If your domain is ‘pumpkinhill’ then use
https://web.evidenceforlearning.net/efl/login/pumpkinhill
This will prefill the domain field and all you need to do is type the username and password and click LOGIN.
You will be logged in and taken to the Evidence screen.
The Evidence Screen
When you login or when you click on the Evidence option in the menu on the left hand side, the Evidence screen will be loaded.
Towards the top of the screen is the Learner Filter and by default all of the learners in the school will be displayed. You can choose to filter by Groups, Cohorts and individual Learners (typing the names of specific learners). You can save PRESETS (i.e. preset learner filters) and select a default so you see ‘your Learners’ when you login.
Within the list of selected learners, you’ll see a ‘capture’ button which links to a Capture screen similar to the app. When capturing evidence through the Console, the evidence is always saved securely to the Cloud. It’s worth noting that when you collect photos or videos through the app, these are compressed by the app on your device before being sent to the Cloud. It isn’t possible to compress photos and videos before they are sent to the Cloud when using the console (as this would require installing an app on the device which defeats the purpose of the console!), so please be patient when uploading your evidence.
There are Show, Hide and Reset buttons to enable you to hide the filters and results to optimise your viewing experience.
You can see Evidence for the selected Learners in the lower sections which you can view and browse either as ‘tiles’ or as a ‘journal view’ using the view selector buttons on the right hand side above the Evidence tiles and below the filter criteria.
You can filter Evidence for the selected Learners using various fields (frameworks; specific framework items including PLG outcomes; tags; dates; parental involvements). Again , you can use the Show, Hide and Reset buttons to explore the filter.
Click a tile to view and edit Evidence.
The Documents Screen
When you click on the Documents option in the menu on the left hand side the Documents screen will be loaded.
If you selected Learners in the Evidence screen then your selection will apply to the Documents screen too. You can change the selected Learners using the filter or a PRESET.
You’ll see the current selected Learners listed as before and towards the bottom of the screen you’ll see the Documents for those Learners. These are documents that have been created in the app for the selected Learners and have been uploaded to the Cloud Profile for those Learners.
You can use the Filter to select specific Documents and Date Ranges.
Coming soon… you will be able to create documents (PDFs) from within the Web Console.
The Tags Screen
As before the top of this screen is where you can select the Learners to view.
You can select Tags and a Date Ranges. You can save your Tag selection as a PRESET.
This will display how much evidence you have for each selected learner against each selected tag.
The Frameworks Screen
As with the other screens the selected Learners can be changed using the Learner Filter and PRESETs.
You can select Frameworks and a Date Range. You can save your Framework Item Selection as a PRESET.
This will display how much evidence you have for each selected learner against each selected framework item.
Managing Users
When logged in to the Web Console, Web Console Administrators will see a Settings menu in the top right corner, this is where you access the User Manager.
On your first visit to the User Manager screen you will see the list of Assessment Users that have been created in the iOS app.
As you add more Console Users or Assessment Users this list will grow. You can add a New User via the Add New button in the top right.
You can click Edit next to the user to update their details, change permissions or reset a password.
(Resetting a password, generates a new random password and emails this to the user)
To give one of your existing Users access to the Web Console you can click to edit the user and use the switches to grant access to the Web Console.
Authorised User (Console)
A User with this permission enabled can login to the Web Console and access Evidence, Documents, Frameworks and Tags as a regular user.
Administrator (Console) [Web Console Administrator]
A User with this permission enabled can do everything the Authorised User can do AND Access the User Manager and other Admin features like saving global Learner Filters, Tag Filters and Framework Filters. They will also have access to the new Admin Console for editing your Cloud Data when that becomes available over the coming weeks.
Assessment User (iOS app)
A User with this permission enabled has access to the Assessment Module in the iOS app.
Assessment Manager (iOS app)
A User with this permission enabled has access to the Assessment Module in the iOS app as an Assessment Manager.
